Sep 22, 2023 | photo booth, wedding planners
Your Guide to How Many Hours to Rent a Photo Booth
In the world of event planning and entertainment, there are few things as exciting and versatile as a photo booth. Photobooths have become a staple at weddings, corporate events, birthdays, and various other gatherings. They offer a unique way to capture memories, create keepsakes, and, most importantly, have a lot of fun. But have you ever wondered how much time you should allocate for your photobooth rental? Well, the answer is that it depends on various factors such as the number of guests, the type of event, and the flow of activities. Our photobooth rental hourly guide will help you and your photobooth professional determine the best number of hours needed and the best time to block out time for the photobooth.
If you’re renting your wedding or special event photobooth in Jacksonville area from Big Fun, we have two times to pick from: 2-hours for $469 and 3-hours from $569. These rates include prints and digital. If you have under 50 guests attending, I suggest that 2 hours is plenty of time. Any amount of guests over that, and we might want to have 3 hours to accommodate all you guests. No one wants to miss a chance to get the beloved photo strip due to us being closed.
Guest Count Matters for Rental Time
One of the primary factors that determine the ideal rental time for your photo booth is the number of guests attending your event. The more guests you have, the more time you’ll want to allocate for the photo booth. Why? Because with more people, there will likely be longer queues and a greater demand for photo booth time. You want to ensure that all your guests get a chance to create their memorable moments.
A good rule of thumb is to allocate approximately 2-3 minutes per group of guests in the photo booth. This allows for a comfortable pace, ensuring that each group can take multiple shots, switch props, and get creative with their poses. So, if you have a larger guest list, consider extending your rental time to accommodate everyone.
Event Type and Flow
The type of event you’re hosting plays a significant role in determining how much time you should allocate for the photo booth. For example, a wedding will have a different flow compared to a corporate conference or a birthday party.
Let’s take a wedding as an example. Weddings are filled with various rituals and activities, such as the introduction of the wedding party, the first dance, cake cutting, bouquet toss, and more. Each of these moments is a great opportunity for your guests to use the photo booth and create lasting memories.
To make the most of your photo booth at a wedding, consider the flow of events and schedule your rental time accordingly. For instance, you might want to have the booth available during the cocktail hour, after dinner, and throughout the dancing portion of the evening. This way, guests can use it at different stages of the celebration.
Buffet or Sit-Down Dinner Timing
If your event includes a meal, whether it’s a buffet or a sit-down dinner, the timing of this meal can affect your photo booth rental. During dinner, many guests will be occupied with eating and socializing, which may mean fewer people using the photo booth.
To optimize your rental time, consider scheduling the photo booth for the pre-dinner or post-dinner period. This allows guests to enjoy the booth when they are not busy with their meals. You can also have it open during the transition between courses or as a delightful distraction for those waiting for their turn at the buffet.
Other Rituals and Activities
Beyond the main activities like dinner and dancing, many events have additional rituals and special moments that can affect photo booth rental time. For instance, at a birthday party, you may have a cake-cutting ceremony or a toast to the guest of honor. These moments can be excellent opportunities for photo booth fun.
Consider creating a timeline for your event that includes these rituals, and allocate photo booth time accordingly. This ensures that your guests can capture the essence of every special moment throughout the event.
In conclusion, customizing the rental time for your photo booth is essential to make the most of this fantastic entertainment feature. It all depends on the number of guests you have, the type of event you’re hosting, the timing of meals and other activities, and any special rituals associated with your occasion. By carefully planning and adjusting the rental duration to suit your event’s unique needs, you’ll ensure that your guests have a blast and leave with cherished memories captured in those photo booth snapshots.
Nov 23, 2021 | wedding planners, photo booth
Beside Book a Photo Booth, Wedding Planners Run the Show
Once you start searching for a wedding planner, you will find that they come in many shapes and sizes and pricepoints. Some will just consult, some will run the whole she-bang for you. In today’s world, options rule and wedding planners know how to fit into your plans by making your plans.
There are two kinds of wedding planners: Day-of Coordinator and a Full Service Planner. Let’s take a look at what you can expect when you go shopping for one.
Day-Of Coordinator
A day-of wedding coordinator is a person responsible for making sure the wedding day or weekend is executed perfectly. Their roles include overseeing vendors, managing the timeline, and overcoming any last-minute challenges that arise during the festivities.
One of the most challenging but important jobs of the day-of wedding coordinator is putting out fires and troubleshooting problems the day of or right before the wedding. If the bar runs out of tequila, if someone forgets the rings, if there is a power outage at the venue—this person figures out what to do. Again, the goal is to take away all stress from the couple.
Full-Service Planner
A full service planner will be there from the very beginning, typically right after engagement and will remain contracted until the last thank you notes are sent out after the wedding day. Full service planners will learn and understand your wedding vision and budget and find the very best vendors and resources to bring your wedding dreams to life.
They’re your primary point of contact, will handle all vendor research and contract negotiation, communication with those vendors, budget management, be your support at vendor meetings, be a visionary and creative that will provide you with unique ideas with regards to wedding day design, and countless other tasks that will ultimately lead to a successful execution of your wedding.
First Contact
When you meet your potential wedding planner for the first time, you’re going to have loads of fun! You get to tell someone who truly cares, all about your dreams, ideas, and desires for your big day––your planner will ask you lots of questions so that she can really get to know you and your partner.
The wedding planner will ask you about things like your budget, guest count, absolute must haves––such as valet, alcohol, outdoor location, etc. The planner will offer different packages to meet your needs, and the most common is day-of and full-service planning, which includes day-of-coordination.
Pre-Wedding
To ensure a smooth wedding day, a wedding planner should create a detailed timeline incorporating the photographers timeline, DJ or band’s timeline and their own timeline for the entire duration of the wedding. The bride, groom, their families, the photographer and DJ should approve the timeline to ensure everyone is in sync. A copy should be handed out to everyone in the wedding party at the rehearsal, as well.
The wedding planner should ensure that everyone who is in the wedding party or will be escorted in to the ceremony attends the wedding rehearsal, if possible. The phrase “Day of Coordinator” is a bit of a misnomer as you will be in charge of the wedding rehearsal as well, which usually takes place one or two days before the wedding. This is your last chance to hammer out all the scheduling details with your bride and groom, so don’t be afraid to take control and ensure that everyone is on the same page.
Wedding Day
On your wedding day you can expect from both day-of, and full-service planners, to have everything coordinated for you, as described in the previous section, they will make sure the vendors are where they need to be, doing what they need to be doing.
Depending on your package, the responsibilities of a full-service wedding planner generally include:
- Assisting with sourcing venue locations for both the ceremony and reception
- Organising and attending site-visits and appointments
- Researching and booking all vendors required for the day
- Helping you create, delegate and track your budget (including managing invoices and payments)
- Managing all vendor correspondence on your behalf (including managing contracts and documentation).
- Managing your RSVPs and assisting with floor plan and seating chart creation
- Creation and distribution of your wedding day timeline
- Overseeing set-up and coordination on the day (including managing suppliers, guests, and handling last-minute emergencies!)
About Big Fun Photo Booth
Since 2017, Big Fun Photo Booth (aka BFF Booth) has been serving up the laughs and the memories. As a local vendor, we know the Jacksonville, St. Augustine, and north Florida venues and people. And it is Big Fun. We have the largest photo booth enclosure you can get. We have texting of images. We have unlimited, beautiful prints. We have awesome lighting for every skin type. We have great props. We have SMS and email capabilities. And we know how to have a good time. Our attendant is lively, humorous, and professional. Give us a call at 904 477-9995 or email info@bffbooth.com. We accept all major credit cards and have easy payment terms. Plus our prices can’t be beat. We pride ourselves on offering a great value, not gouging the wedding party or the party organizer. Let’s have Big Fun!
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