Day-Of Coordinator

A day-of wedding coordinator is a person responsible for making sure the wedding day or weekend is executed perfectly. Their roles include overseeing vendors, managing the timeline, and overcoming any last-minute challenges that arise during the festivities.

One of the most challenging but important jobs of the day-of wedding coordinator is putting out fires and troubleshooting problems the day of or right before the wedding. If the bar runs out of tequila, if someone forgets the rings, if there is a power outage at the venue—this person figures out what to do. Again, the goal is to take away all stress from the couple.

Full-Service Planner

A full service planner will be there from the very beginning, typically right after engagement and will remain contracted until the last thank you notes are sent out after the wedding day. Full service planners will learn and understand your wedding vision and budget and find the very best vendors and resources to bring your wedding dreams to life.

They’re your primary point of contact, will handle all vendor research and contract negotiation, communication with those vendors, budget management, be your support at vendor meetings, be a visionary and creative that will provide you with unique ideas with regards to wedding day design, and countless other tasks that will ultimately lead to a successful execution of your wedding.

First Contact

When you meet your potential wedding planner for the first time, you’re going to have loads of fun! You get to tell someone who truly cares, all about your dreams, ideas, and desires for your big day––your planner will ask you lots of questions so that she can really get to know you and your partner.

The wedding planner will ask you about things like your budget, guest count, absolute must haves––such as valet, alcohol, outdoor location, etc. The planner will offer different packages to meet your needs, and the most common is day-of and full-service planning, which includes day-of-coordination.

Pre-Wedding

To ensure a smooth wedding day, a wedding planner should create a detailed timeline incorporating the photographers timeline, DJ or band’s timeline and their own timeline for the entire duration of the wedding. The bride, groom, their families, the photographer and DJ should approve the timeline to ensure everyone is in sync. A copy should be handed out to everyone in the wedding party at the rehearsal, as well.

The wedding planner should ensure that everyone who is in the wedding party or will be escorted in to the ceremony attends the wedding rehearsal, if possible. The phrase “Day of Coordinator” is a bit of a misnomer as you will be in charge of the wedding rehearsal as well, which usually takes place one or two days before the wedding. This is your last chance to hammer out all the scheduling details with your bride and groom, so don’t be afraid to take control and ensure that everyone is on the same page.

Wedding Day

On your wedding day you can expect from both day-of, and full-service planners, to have everything coordinated for you, as described in the previous section, they will make sure the vendors are where they need to be, doing what they need to be doing. 

Depending on your package, the responsibilities of a full-service wedding planner generally include:

• Assisting with sourcing venue locations for both the ceremony and reception
• Organising and attending site-visits and appointments
• Researching and booking all vendors required for the day
• Helping you create, delegate and track your budget (including managing invoices and payments)
• Managing all vendor correspondence on your behalf (including managing contracts and documentation).
• Managing your RSVPs and assisting with floor plan and seating chart creation
• Creation and distribution of your wedding day timeline
• Overseeing set-up and coordination on the day (including managing suppliers, guests, and handling last-minute emergencies!)

About Big Fun Photo Booth

Since 2017, Big Fun Photo Booth (aka BFF Booth) has been serving up the laughs and the memories. As a local vendor, we know the Jacksonville, St. Augustine, and north Florida venues and people. And it is Big Fun. We have the largest photo booth enclosure you can get. We have texting of images. We have unlimited, beautiful prints. We have awesome lighting for every skin type. We have great props. We have SMS and email capabilities. And we know how to have a good time. Our attendant is lively, humorous, and professional. Give us a call at 904 477-9995 or email info@bffbooth.com. We accept all major credit cards and have easy payment terms. Plus our prices can’t be beat. We pride ourselves on offering a great value, not gouging the wedding party or the party organizer. Let’s have Big Fun!

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